Property Managers

Introduction

On the first page in the Property Managers page you must use the input field to search for a user. Type in a valid username. Once a username is listed under the input field you need to click on that user. When you have you'll be taken to the next page where you can edit that manager's access level and properties they can edit.


When first installing Jomres, the administrator is automatically added as a Super Property Manager and is considered an authorised user, no matter the username or userid you use as Super Administrator of your CMS. (some users may have changed or renamed their 'admin' user to something else with a new username and usedid, for security reasons).

Jomres has 3 frontend access levels that can be assigned to registered users. Users who`ve registered their property(s) themselves will be automatically assigned as Property Managers to those properties.

  • Super Property Manager (this is the highest level, has full frontend access to all properties and settings.
  • Property Manager has full frontend access rights only to the properties assigned to him/her or created by them.
  • Reception used for receptionist. They will have access only to booking options and invoices. A receptionist will not have access to property settings like tariffs, general settings, property details, extras, coupons, etc. Note, the Receptionist user is rarely used nowadays.

All Jomres property configuration and management is done from the frontend. Users that have access rights to Jomres frontend administration will not also have access rights to CMS backend.

Usage

property manager list

Only existing property managers are shown on this screen. You can click on a manager to go to the Edit Profile screen and modify their assigned properties or change their access rights. If a manager isn't a super property manager then there will also be an icon under the "suspended" column where the manager can be suspended and all their properties unpublished. This is useful if you want to disable a manager due to non-payment of bills.

At the end of the row you will also see a green check (tick) mark. You can quickly de-authorise a user by clicking on this icon.


Assigning Super Property Manager rights to a user

  1. Use the input at the top of the page to search for a username. When one or more users with that name are found a list will appear under the input with the user's name, clicking on that user's name will add them to the manager's table and take you to the Edit Profile page.
  2. In the Edit Profile screen, select 'Property manager' from the 'Access level' dropdown.
  3. Select 'Yes' in the 'Super Property Manager' dropdown if you want to make them a Super Property Manager (default is 'No')
  4. Below you see the user API key. You can leave it as it is or generate a new one by clicking on the 'Make new API key' link. This is used by the Beds24 Channel Manager plugin.
  5. You do not need to assign a super property manager to individual properties.
  6. Save the changes.

When returning to the Show Profiles screen, you`ll notice that the user you just edited has a green checkmark next to it and a Super Property Manager icon.

Assigning non-Super Property Manager rights to a user

You can have more Property Managers or Receptionists assigned to a property or more properties. They will have frontend administration rights only to properties that are assigned to them. Non-super property managers must be assigned to at least one property otherwise they will see an error when they try to log on and use Jomres.

  1. Use the input at the top of the page to search for a username. When one or more users with that name are found a list will appear under the input with the user's name, clicking on that user's name will add them to the manager's table and take you to the Edit Profile page.
  2. In the Edit Profile screen, select 'Property manager' or 'Reception' from the 'Access level' dropdown.
  3. Select 'No' in the 'Super Property Manager' dropdown (default is 'No')
  4. Below you see the user API key. You can leave it as it is or generate a new one by clicking on the 'Make new API key' link.
  5. Check the property or properties that you want the user to have access to. Note, a non-super property manager MUST be assigned to at least one property, otherwise when they log in they'll be logged back out with an error message on screen. You`ll also see a column next to each property name where all users that have access to that property are listed.
  6. Save the changes.

When returning to the Show Profiles screen, you`ll notice that the user you just edited has a green checkmark next to it and a Property Manager or Reception icon.

De-authorising a property manager

There is currently no mechanism that allows a property manager to relinquish their own property manager status on the system. To force a manager to no longer be a manager you would use the Delete option next to their name in the property managers list on this page. Once that is done then a Super Property Manager can navigate to the manger's property(s) in the frontend and delete those properties individually.

Final notes

All Jomres property configuration is done from frontend. Granting a registered user with any Jomres frontend access rights will 'not' automatically grant that user rights to the websites backend.