When a guest makes a booking in the booking form, they're actually selecting a room at a certain price over a certain period, so when you set up your tariffs you need to remember that tariffs are associated with room types, and rooms are associated with room types.
If you find that the Normal editing mode is too limited for setting up your prices, you can use the Micromanage editing mode.
This offers a great many more options for creating tariffs. For example, you can set different prices for different days, and even create a different set of tariffs for different scenarios (e.g. in one scenario you might want to offer just Bed and Breakfast, whereas a different tariff could have altered prices because you're offering Bed, Breakfast and an evening meal).
This editing mode is by far and away the most powerful we offer. On this page you can create very flexible setups that mimic real life pricing schemes.
In Image 1 we show you the basic inputs that all tariffs need to know. Apart from changing the tariff title it's quite possible that you will not need to change any other setting in this area, however for completeness we will describe them to you.
- Tariff Title. This is the name of the tariff as it is offered to the customers.
- Description. Here you can enter more information about this tariff if you need to.
- Room/Property type. You must cross-reference this tariff with a room or property type. When bookings are made the guest books a room combined with a certain tariff so you must make sure you have at least one tariff for each room type you have at this property.
- Max days. The maximum number of days that a booking at this rate can last for. For example you might have one set of prices for bookings that are shorter than a week, so you could set this field to 6 and create a new tariff later for bookings that are greater than 6 nights.
- Min/Max people. You can have one tariff for smaller groups, and another tariff for larger groups, if you wish.
- Ignore PPPN. PPPN stands for Per Person Per Night. You can opt for this tariff to be charged per room per night instead.
- Allow Weekends. If set to No then this tariff will not be offered to any bookings that span a weekend day (weekends can be configured in Property Configuration).
- Weekends only. The inverse of the previous setting.
- Arrival day of week. You can ensure that this tariff is only valid on certain days of the week. Bookings where the arrival day of the week is different will not be offered this tariff.
- Min/Max rooms already selected. This is a special setting that gives you the option to only offer this tariff if the guest has already chosen one or more rooms in the booking form. Typically it's used by managers who want to offer additional rooms at a reduced rate.
In Image 2 you can see the "Set Prices Manually" section. It's the reason why this editing mode is called "Micromanage", because you can individually price each day to suit your tastes. You can choose either to enter prices manually, or you can use the special areas mentioned in Images 3 and 4.
In Image 3 and Image 4 we see a section titled "Choose whether to set prices or minimum days".
Under it is a dropdown. If we choose Set Rates then the background of the manual input section stays Green, if you were to change it to "Set Minimum Days" then that area becomes red.
This section then allows you to use two different sets of inputs to set prices. You can either choose to set prices through the buttons above the abbreviated days of the week, or by selecting a date range in the date inputs further down.
Alternatively, if you change the "Choose whether to set prices or minimum days" option to "Set Minimum Days" you can now set the minimum days that a booking must be for for each individual day. This allows you to, for example, to force guests to stay for a minimum of 3 days or more over special holiday periods like Christmas.